Personal Productivity with AI PART 4
Now we’re into the nitty gritty of personal productivity - your daily tasks.
Remember our basic flow?:
Value → Goals → Projects → Tasks
Now we’re at the end. We’ve cascaded our values into goals into big projects and now we’re tackling tasks.
Prefer to watch:
Let’s get started:
Crushing the daily grind
We’re going to use the work that we did in the last Part (our quarterly and weekly plans) and use these each week to plan our our week day by day, hour by hour.
Act as a scheduling assistant.
I wake at [time]
I eat at [all meals + times]
I sleep at [z]
My priorities this week are: [copy/paste week pan]
For each priority ask me how much time I want to dedicate to the task then break down the tasks into slots over the week.
I also have these locked in commitments: [picking up kids from school, lunchtime gym classes etc.]
This week I have these additional todos: [xmas shopping, getting a handyman to come fix the boiler etc.]
Prepare a weekly dayparting plan for me. Tabular format.
Place work + locked in commitments + todos into the schedule. Break tasks up. Provide all the required details. Here’s an example filled in:
Act as a scheduling assistant.
I wake at 8
I eat at 830,12,5
I sleep at 11
My priorities this week are:
Finalize product/service concept
Identify passive income sources
Research remote work locations
Schedule first brainstorming session
For each priority ask me how much time I want to dedicate to the task then break down the tasks into slots over the week.
I also have these locked in commitments: gym at 10, write newsletter
This week I have these additional todos: xmas shopping, call handyman, entrepreneurs dinner at 8 thursday
Ask me the time required for these commitments and todos
Prepare a weekly dayparting plan for me. Tabular format.
Place work + locked in commitments + todos into the schedule. Break tasks up. ChatGPT will take all this information and quiz you for extra details like so:
I went ahead and answered like this. No need to write out in full:
priorities
4 hours
2 hours
3 hours
1 hour
gym = 1 hour
newsletter = 2 hours
xmas shopping = 4 hours
handyman = 30 mins
entrepreneurs dinner = all eveningChatGPT will take that additional input at put together your weekly plan:
This current plan has quite a lot of free time. But when you dump in your to do list (or at least the part you can realistically manage!) then ChatGPT will sort everything out and give it a place.
Use this day parting schedule to form up your productive week, focusing primarily on projects that drive you goals. All aligned with your values. Pretty cool huh?
Once you’ve got your week planned using ChatGPT let’s take it a step further with this premium coaching prompt:
Analyse this weekly schedule and suggest ways to make my day more productive in terms of work, health, leisure. For the example schedule above ChatGPT made 7 suggestions about how to make my life more productive and healthy. Here are the first two:
I can then go a little further and tell ChatGPT which ones to implement. For instance I apply the meditation and exercise before breakfast suggestions to get the following:
Use the added suggestions to optimise your perfect week. But don’t try adding them ALL at the same time! Drip them in over the weeks as you become more productive.
Pulling it together
We’ve now covered the meat our productivity system - tomorrow we’ll be covering how we optimise our productivity week over week and keep things flexible.
Part 1: How to be more productive
Part 2: Productive goal setting
Part 3: Breaking down the year
Part 4: Crushing the daily grind
Part 5: 1% better
Until then, keep PROMPTING!
Kyle